Accounts payable are unpaid supplier amounts for goods or services bought on credit. They appear as a current liability on the balance sheet. Accounts receivable describe the opposite direction: money customers owe the business. Source: Xero: Accounts payable

Match the bill to the booking

Before approving a supplier invoice, compare it with the booking reference, agreed amount and any authorised changes. Record the person responsible for resolving a mismatch. This creates a clear route from the invoice to the evidence supporting payment.

Plan around agreed due dates

Keep the payment date and approval status visible in the cash forecast. Where a bill is disputed, record the reason and contact the supplier through the agreed process. This helps the finance team plan commitments without losing track of an unresolved amount.

Written and updated by Travelgenix. Sources checked on 19 October 2026. Practical advice and examples are Travelgenix editorial guidance.