Traveller 01
- Registration form
- Complete
- Waiver
- Signed
Trips →
/ Registrations and rooming
TRIPS / REGISTRATIONS AND ROOMING
A group trip is a collection of individual details. Keep registrations, requested documents and room allocations together, so your team knows who needs a follow-up.
A well-prepared group leaves more room to enjoy the trip.
THE ORGANISER’S VIEW
Switch between registrations, rooms and payments, then show only the travellers who need attention. This is an illustrative departure using sample records.
EXAMPLE DEPARTURE / REGISTRATIONS
A useful view of who's ready.
Check the form and waiver together, then follow up on anything still missing.
2travellers need attention
in this example
in this example
Sample participant records. No personal data.
Traveller 02
- Registration form
- Complete
- Waiver
- Awaiting
Traveller 03
- Registration form
- Missing
- Waiver
- Awaiting
Traveller 04
- Registration form
- Complete
- Waiver
- Signed
4 travellers shown
FROM REGISTRATION TO DEPARTURE
Set up the information around the way you run your trips, then give your team a clear process for checking it.
01
Use custom registration forms, signed waivers and document uploads for the details you request from participants.
02
Record room choices and allocations with the departure. Review anything still to assign before the rooming list goes to the supplier.
03
Participant checklists, trip broadcasts and team roles support the people running the departure. Booking CSV exports help with operational checks.
CLEAR RESPONSIBILITIES
The view shows the detail. Your team decides what happens next.
Agree who checks registration details, follows up on missing documents and confirms rooming.
Keep the relevant people informed and check the booking record. Use your agreed process for supplier changes and traveller messages.
Trips supports custom forms, signed waivers and document uploads. Bring the information you normally request so we can review it in the walkthrough.
Booking CSV exports and cross-trip reporting support operational checks. We’ll confirm the detail your team needs to export.
Luna Travel can provide a branded traveller app with itinerary information and documents. We’ll confirm how it connects with your Trips setup.
KEEP EXPLORING TRIPS
Bring your registration form and rooming process. We’ll show you how the organiser’s view could fit.
Book a walkthrough